Presentation Guidelines & Logistics

Presentation Guidelines

The conference will be conducted with both onsite and online participation. For smooth operation, all presentation slides must be uploaded to EDAS in advance by December 10.

Each presentation is allocated 15 minutes: 10 minutes for the talk and 5 minutes for Q&A.

Onsite Presenters

Prepare your slides in PowerPoint or PDF format. The slide design is flexible; however, authors are requested to insert the MCSoC logo (see the bottom of this page) on the first slide.
Onsite presenters are not required to upload a prerecorded video to EDAS, but must upload their .ppt or .pdf slides.
However, if authors wish to have their presention’s pre-recorded video uploaded to the IEEE MCSoC YouTube Channel after the conference — for broader community access and to showcase their work — they are also required to upload a pre‑recorded video of their talk.

Note: Uploading a prerecorded video of your presentation slides to the IEEE MCSoC YouTube Channel is optional and not automatic. Authors must explicitly request this by contacting the conference chairs at mcsoc.forum@gmail.com and provide their agreement before the slides can be uploaded.

Bring a copy of your slides on a USB flash drive to the venue. This will serve as a backup in case the version uploaded to EDAS encounters any issues.
Onsite equipment includes: projector, laser pointer, microphones, and a laptop with sound/video playback. Internet access is available at the venue.
The committee will prepare all presentations in advance by downloading them to the laptops in the presentation rooms. Presenters must verify and confirm their slides on the session laptop before their talk begins. Onsite presenters are not permitted to use personal laptops, as the session laptop is dedicated to hosting Zoom for online attendees and presenters.

Recommendation: Presenters are encouraged to use the version of slides uploaded to EDAS. If an author has made significant changes after the upload, they may use their updated version during the presentation. However, this option is not recommended for management purposes, as it may cause inconsistencies in session preparation.

Online Presenters

Online presenters (interactive and non‑interactive) are required to upload their .ppt or .pdf slides to EDAS.
They must also upload a 10‑minute prerecorded video (MP4 or narrated PowerPoint) to EDAS.
Presentations will be delivered live via Zoom and streamed to both onsite and online audiences.
The session chair with the help of the room moderator will play the prerecorded video during the presentation slot. The presenter is expected to be online, and after the video playback, he/she will answer questions from both the onsite and online audience.

Interactive vs. Non‑Interactive Online Presenters:
Interactive presenters are expected to be online during their session. After the prerecorded video is played, they will answer questions live from both onsite and online participants.
Non‑interactive presenters provide their prerecorded video and slides, but do not join the session live. In this case, the session chair will manage the playback, and no live Q&A will be conducted.
Please note: The non‑interactive mode is not recommended. Authors choosing this option must inform the organizing committee in advance and provide a clear reason for their selection.

Committee Preparation

The committee will download all presentation materials (slides and prerecorded videos) from EDAS in advance and prepare them on the laptops in the presentation rooms.

The session chair will introduce each speaker and coordinate playback for online presentations. Zoom links and access credentials will be distributed to all authors and attendees prior to the conference.

Access to Uploaded Materials

Please note that the links to uploaded videos and slides on EDAS will not be public. They will be accessible only to the session chairs and the organizing committee for downloading and preparation purposes.

IEEE No‑Show Policy

IEEE requires that all accepted papers be presented at the conference by one of the authors or a qualified proxy. Papers that are not presented will not be published in IEEE Xplore®. Such papers may appear in the onsite proceedings but will be excluded from the IEEE digital library.

At least one author must register and attend to present the paper.
No‑shows are recorded and authors may be placed on a No‑Show List, which can affect future submissions to the IEEE MCSoC.
Registration fees are non‑refundable if the paper is not presented.
Presentation can be onsite or online (depending on conference format), but absence without valid reason counts as a no‑show.

For full details, please refer to the official IEEE policy: IEEE No‑Show Policy